Overview
This guide explains how VIP Client Power Users can manage users, enroll learners, and run reports within the LMS Admin interface.
Accessing the Admin Menu
- Log in to the LMS at https://learn.gbtstraining.com/
- From the main page, locate the gear icon in the upper right corner.
- Click the gear icon to open the Admin menu.
- You will see the following options:
Create a New User
- Navigate to Admin → Users (A lit of already assigned users will appear)
- Click Create User.
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- Enter the required information:
3.1 First Name
3.2 Last Name
3.3 Email (can be used as the username) - Ensure Activate User is enabled.
- Optionally enable the notification email.
- Click Next.
- Skip additional fields such as Address, Eye Color, Height, etc. (users will complete these mandatory fields at the first login).
- Click Create User.
Result:
- The user account is created.
- The user receives a notification email with login instructions.
Enroll a User into a Course (A Single Course)
There are 3 ways to enroll the student into a course.
I. Right after creating the student account.
- After creating the user, select Enroll User into Courses.
- Choose the course.
- Configure enrollment details:
3.1 Set payment status as No.
3.2 Set invoice option as Yes. - Define the validity period:
4.1 Start date defaults to current date
4.2 Adjust the end date as needed depending on the internal requirements (No longer than 6 months) - Click Confirm.
II. Enroll a previously created student into a course.
- Go to Admin -> Users
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In the upper right corner click a three dot menu and choose "Enroll Users".
3. Find a student you want to enroll, pick a course(s) on the next page and click Enroll.
III. Enroll users from Course management -> Specific course
- Navigate to Admin → Course management
- Find a course and click on its title
- In the upper right corner click "Manage Enrollments" -> "Enroll Users"
In all three scenarios, the result is:
- The user is enrolled in the course.
- The user receives an enrollment notification email.
Enroll a User into a Learning Plan (A Set of Courses)
I. Enroll users from Learning Plan menu -> Specific Learning Plan
- Navigate to Admin → Learning Plans
- Find a plan and click on its title
- In the upper right corner click "Assign/Enroll" -> "Enroll Users"
In this scenario::
- The user is enrolled in a set of courses.
- The user receives an enrollment notification email.
View User Enrollment Status
User progress is displayed using the following statuses:
- Enrolled: The course has been assigned but not started.
- In Progress: The user has started the course.
- Completed: The course has been finished.
Each status can be found via
- Navigate to Admin → Course management
- Find a course and click on its title
- Enrollment user list will populate
Review Enrollments By Course
- Locate the users enrollment records at https://learn.gbtstraining.com/learn/admin/reports
- Click course title you would like to review the student progress for.
- You will be able to see progress for courses on per student basis as shown below.
View Reports
- Navigate to Admin → Reports. A good report to start is "Courses Dashboard" at https://learn.gbtstraining.com/learn/admin/reports
- Open available report dashboards to review:
2.1 Enrollment counts
2.2 Progress status
2.3 Completion data
Create a Custom Report
- Please work with your administrative contact at Training Academy to create a custom report.