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Welcome VIP Admin Guide: Navigating the LMS (VIP Client)

Updated

Overview

This guide explains how VIP Client Power Users can manage users, enroll learners, and run reports within the LMS Admin interface.

Accessing the Admin Menu

  1. Log in to the LMS at https://learn.gbtstraining.com/
  2. From the main page, locate the gear icon in the upper right corner.
  3. Click the gear icon to open the Admin menu.
  4. You will see the following options:

Create a New User

  1. Navigate to Admin → Users (A lit of already assigned users will appear)
  2. Click Create User.
  3.  
  4. Enter the required information:
    3.1 First Name
    3.2 Last Name
    3.3 Email (can be used as the username)
  5. Ensure Activate User is enabled.
  6. Optionally enable the notification email.
  7. Click Next.
  8. Skip additional fields such as Address, Eye Color, Height, etc. (users will complete these mandatory fields at the first login).
  9. Click Create User.

Result:

  • The user account is created.
  • The user receives a notification email with login instructions.

Enroll a User into a Course (A Single Course)

 

There are 3 ways to enroll the student into a course.

I. Right after creating the student account.

  1. After creating the user, select Enroll User into Courses.
  2. Choose the course.
  3. Configure enrollment details:
    3.1 Set payment status as No.
    3.2 Set invoice option as Yes.
  4. Define the validity period:
    4.1 Start date defaults to current date
    4.2 Adjust the end date as needed depending on the internal requirements (No longer than 6 months)
  5. Click Confirm. 

II. Enroll a previously created student into a course.

  1. Go to Admin -> Users

  2. In the upper right corner click a three dot menu and choose "Enroll Users".

    3. Find a student you want to enroll, pick a course(s) on the next page and click Enroll.

III. Enroll users from Course management -> Specific course

  1. Navigate to Admin → Course management
  2. Find a course and click on its title
  3. In the upper right corner click "Manage Enrollments" -> "Enroll Users"

In all three scenarios, the result is:

  • The user is enrolled in the course.
  • The user receives an enrollment notification email.

Enroll a User into a Learning Plan (A Set of Courses)

 

I. Enroll users from Learning Plan menu -> Specific Learning Plan

  1. Navigate to Admin → Learning Plans
  2. Find a plan and click on its title
  3. In the upper right corner click "Assign/Enroll" -> "Enroll Users"

In this scenario::

  • The user is enrolled in a set of courses.
  • The user receives an enrollment notification email.

View User Enrollment Status

User progress is displayed using the following statuses:

  1. Enrolled: The course has been assigned but not started.
  2. In Progress: The user has started the course.
  3. Completed: The course has been finished.

Each status can be found via

  1. Navigate to Admin → Course management
  2. Find a course and click on its title
  3. Enrollment user list will populate

Review Enrollments By Course

  1. Locate the users enrollment records at https://learn.gbtstraining.com/learn/admin/reports
  3. Click course title you would like to review the student progress for.
  4. You will be able to see progress for courses on per student basis as shown below.

View Reports

  1. Navigate to Admin → Reports. A good report to start is "Courses Dashboard" at https://learn.gbtstraining.com/learn/admin/reports
  2. Open available report dashboards to review:
    2.1 Enrollment counts
    2.2 Progress status
    2.3 Completion data

Create a Custom Report

  1. Please work with your administrative contact at Training Academy to create a custom report.

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